VCVioCodes
Carrier Vetting Report
Generated Oct 4, 2026
viocodes.yuriance.net
PHE LOGISTICS LLC
USDOT 3797015 · MC1365147 · EIN 87-4086936 · AUTHORIZED FOR Property
2912 CINCINNATI-DAYTON RD, MIDDLETOWN, OH, 45044
(513) 850-4712 · RICHARD D ROSS
75
Moderate risk
Risk factors
Vehicle OOS 33.3% — well above the 22% national average
Snapshot
Operating authority
Active
Liability insurance
$1M on file
Safety rating
Not rated
Power units / drivers
2 / 1
Inspections / CSA pts (24mo)
4 / 139
Crashes (24 mo)
0
Authority & insurance
Common
Active
Contract
None
Broker
None
The Cincinnati Indemnity Company — $1M BIPD · policy EBA 064 18 24 · eff 08/19/2025
Federal BMC-91X filing; actual commercial limits (per COI) may be higher.
Roadside inspection performance
Vehicle OOS rate33.3% · nat 22%
Driver OOS rate0% · nat 6.7%
CSA breakdown — violations by BASIC
Hours-of-Service Compliance95 pts
Vehicle Maintenance30 pts
Unsafe Driving14 pts
Other2 pts
Top cited violations (by CSA points)
| Code | BASIC | Count | OOS | CSA pts |
|---|---|---|---|---|
| 393.75A3-TAOL | Vehicle Maintenance | 1 | 1 | 30 |
| 395.3A3-PROP | Hours-of-Service Compliance | 2 | 28 | |
| 395.8E1PC | Hours-of-Service Compliance | 1 | 21 | |
| 395.3A2-PROP | Hours-of-Service Compliance | 1 | 21 | |
| 395.20B | Hours-of-Service Compliance | 1 | 15 | |
| 392.16 | Unsafe Driving | 1 | 14 | |
| 395.24C1I | Hours-of-Service Compliance | 1 | 3 | |
| 395.24C2III | Hours-of-Service Compliance | 2 | 3 | |
| 395.30B1 | Hours-of-Service Compliance | 1 | 2 | |
| 395.24C2II-ELDTN | Hours-of-Service Compliance | 1 | 2 |
Most inspected states
IA3
SD1
Next monthly SMS run — projection
| BASIC | Official (Sep 2026) | Projected | Est. %ile | Trend |
|---|---|---|---|---|
| Unsafe Driving | 3.50 | 3.50 | — | steady |
| Hours-of-Service Compliance | 9.50 | 10.56 | ≈98–100% (over 65) | ▲ worse |
| Driver Fitness | 0.00 | 0.00 | ≈0–0% | steady |
| Controlled Substances/Alcohol | 0.00 | 0.00 | ≈0–0% | steady |
| Vehicle Maintenance | 6.60 | 8.25 | — | ▲ worse |
Latest inspection 2026-07-15. “Projected” recomputes the SMS formula on today’s record — an estimate, not an official FMCSA figure. “Est. %ile” is a VioCodes estimate of how the carrier ranks against its peers (FMCSA marks the percentile itself “Not Public”), shown as a likely range.
Recommendations — what's driving each score
Hours exceeded violations are the leading contributor to Hours-of-Service Compliance · high impact
Hours exceeded 52% · False log / RODS 22% · Other 22%
• Plan loads around available hours; use ELD alerts before drivers run out of clock
Projected: could improve up to 9 pts in ~12 months if worked down.
Vehicle out-of-service rate exceeds the national average · high impact
• Review recent inspections with out-of-service violations and fix the root causes with equipment and drivers
• Run a preventative-maintenance program; periodically inspect tires, brakes and lights
Driver Fitness needs attention · low impact
• Review recent inspections with violations in this BASIC and take remedial action with drivers/equipment
Controlled Substances/Alcohol needs attention · low impact
• Review recent inspections with violations in this BASIC and take remedial action with drivers/equipment
Generated from the public inspection record. Percentiles/projections are VioCodes estimates, not official FMCSA figures.
90-day safety improvement plan
Last 90 days: 1 inspections, 2 violations, 1 OOS, 0 clean · improving.
1. Vehicle Maintenance1 viol · 1 OOS · 50%
393.75A3-TAOL
✓ Gauge/thump every tire on the walk-around, including inner duals
✓ Replace before tread hits the limit and correct low pressure immediately
≈ 1 clean inspections would cut this BASIC ~25% (to 4.95).
2. Hours-of-Service Compliance1 viol · 50%
395.8E1PC
✓ Log in and annotate the ELD correctly every day; fix edits promptly
✓ Plan trips around available hours — never falsify a log
≈ 1 clean inspections would cut this BASIC ~25% (to 7.125).
🎓 Coach the driver & document it
FleetTrained — my companion project — turns these exact violations into branded, multilingual training videos your driver watches, with a completion certificate for the DQ file. fleettrained.com
Equipment — 4 vehicles seen in inspections
2 incomplete vehicle2 trailer
Company profile
Officer
RICHARD D ROSS
Recordable crash rate
0 / MM mi
Annual mileage
0.1M mi (2024)
CDL drivers
1
Registered since
2022-01-11
Operation
Interstate
Connections — 2 carriers
Shares identifiers with 2 carriers.
| Carrier | USDOT | Link | Strength |
|---|---|---|---|
| RICHARD D ROSS CONST INC | 2777165 | officer | strong |
| ROSS HX LLC | 4458827 | email, phone | strong |
Activity history (recent)
12/01/2025 — COMMON — INVOLUNTARY REVOCATION
DISCONTINUED REVOCATION (12/10/2025)
11/25/2025 — MCS-150 update filed
0.1M mi reported (2024)
08/19/2025 — Insurance filed — The Cincinnati Indemnity Company
Liability (BIPD) — BMC-91X · policy EBA 064 18 24
08/19/2025 — Insurance replaced — THE CINCINNATI INDEMNITY COMPANY
BIPD/Primary · policy EBA 064 18 24
04/20/2022 — MOTOR PROPERTY COMMON CARRIER — GRANTED
01/11/2022 — Registered with FMCSA
AUTHORIZED FOR HIRE
Generated by VioCodes from current public FMCSA data (Census, Licensing & Insurance, SMS/MCMIS, QCMobile). VioCodes is not affiliated with FMCSA. Informational only — verify current coverage and status directly before making a vetting decision. Full interactive profile at viocodes.yuriance.net/carrier/3797015.